Your week
back
For owners who are the bottleneck
Interviewed, tested and reference checked before you see them
In two weeks

The growth plan moved to tomorrow. Again.

One dedicated full-time professional owning the inbox, the calendar, the follow-through and the admin that keeps landing back on you. Recruited, paid and supported by us. You direct the work; we handle everything around it.

Meet candidates before you payLaunch offerFirst month $1,000· then $2,083/mo
The seat
Executive Assistant
Inbox triage and the calendar
Scheduling, prep and follow-through
Reporting pulled together without chasing
The admin that has no other owner
No recruiting feeNo per-interview feeBilling starts after you select30-day satisfaction guaranteeYour hours and timezoneReplacement support includedOne flat price for every rolePayroll and equipment handledWeekly check-ins and coachingYou interview and chooseNo recruiting feeNo per-interview feeBilling starts after you select30-day satisfaction guaranteeYour hours and timezoneReplacement support includedOne flat price for every rolePayroll and equipment handledWeekly check-ins and coachingYou interview and choose
What the recurring work is already costing

You have never priced the work you are absorbing. Do it now, with your own numbers.

These are your assumptions, not our claim. Change any of them and the rest follow. We do not state a universal saving, because the only figure that means anything is the one you recognise.

Your week
What that works out to
Hours a week12
Cost a week$1,800
Cost a month$7,794
Evenings a year it takes144
Cost a year$93,600

That is the cost of the work having no owner. The membership is $2,083 a month.

The whole system, not just the person

SCALER

A Scaler is one professional selected to own a defined seat in your business, full time, with recruiting, payroll, equipment, coaching and replacement support around them. A freelancer completes work. A Scaler owns an outcome.

Full time
Yours alone, in your hours
~14 days
To a shortlist
$0
Until you choose
Interviewed, tested and reference checked
Trained on your tools before day one
Works your hours and your timezone
Weekly check-ins and coaching from us
Payroll, equipment and connectivity handled
Replacement support if it is ever needed
See the candidates first
Meet candidates before you pay

This is what you see before you spend a dollar.

A live preview of the candidate pool your team reviews. Intro video, resume, why we picked them. One person per screen.

app.scalesource.com/pool · Executive Assistant · 1 of 4
Our first choice
Valentina Ruiz
Executive Assistant · Bogotá, Colombia
Why we picked Valentina for you

Eight years as an EA to a founder, and she is the reason his calendar stopped being a negotiation. The closest fit to the week you described.

What Valentina brings
Calendar and inbox owned end to endMeeting prep and follow-upTravel and schedulingFollow-through on what you delegate
Skills and software
Google WorkspaceOutlook and TeamsNotionAsanaExpense reporting
Can start within two weeks·Spanish, native · English, C1
Intro video2:11
Resume
Grupo Andino2018 — now
Executive Assistant to the CEO
Inversiones del Norte2015 — 2018
Office Coordinator
Five taps. No form, no fee.

Illustrative profiles. Real pools show real people, with private details protected until you interview.

The problem

Your business should not depend on you doing every recurring task.

Every call you answer, invoice you chase, estimate you prepare or schedule you fix is work that did not need the owner. It is important enough to give a real owner and a scorecard.

A seat, not a task.

A freelancer completes work. A Scaler is selected to own a defined role inside your business, full-time, with a system around the relationship.

The seats that fix it

The recurring work needs an owner. Right now that is you.

The recurring work never stops arriving. It is not a volume problem, it is an ownership problem — nobody owns it, so it defaults to whoever is most expensive. These are the seats that take it.

Executive Assistant
Calendar and inbox owned end to end
Meeting prep and follow-up
Travel, scheduling and gatekeeping
The things that only move when you push them
Owner hours returnedInbox at zero
Office Assistant
Documentation and internal records
Information that currently lives in someone’s head
Supplier and vendor admin
The overflow nobody has time for
Nothing lost between peopleDocumented, not remembered
Operations Support
Where work sits and waits
Process handoffs between people
Covering the function when someone is out
The most stressful sixty minutes of the week
Work stops queueingCover exists
Project Coordination
Keeping projects moving without you chasing
Deadlines, dependencies and status
The plan that keeps moving to tomorrow
Reporting that arrives before it is asked for
Plans move without youStatus without chasing
How it works

Four steps. You own one of them.

We do not send a resume pile and disappear. The relationship begins when your Scaler starts.

01Together
Define the role

A free Role ROI Map: the seat, the work that transfers, and 3–5 weekly measurables, before anyone is hired.

02We do
Meet matched candidates

We recruit and screen against your scorecard. You interview and choose your own person. No per-interview fee.

03You do
Choose your Scaler

You pick the person. Billing starts here, not before.

04We do
Onboard with support

A 30-day plan, weekly check-ins, coaching, payroll, equipment and replacement support if it is ever needed.

Timing, honestly: role definition immediately, recruiting starts right after our call, and candidates as soon as they are qualified. A 30-day onboarding plan is included. Specialty roles take longer and we will tell you that upfront rather than promise a date.
An honest comparison

Hiring an assistant is not the only option, and it is not always the right one.

ScaleSource is not always the right answer. Use a local hire when the work needs someone physically present. Use a freelancer for a real project with an end date. Use a recruiter if you want an introduction and will own the employment. Use us when the recurring work needs an owner and you do not want to run the search or carry the turnover.

The managed seat
ScaleSource
Recurring work that needs an owner, not another thing on your list.
$2,083
per month, flat, all in
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Managing the person, the same as any team member.
On your payroll
A local executive assistant
Better when the role needs someone physically present — the office, the paperwork, the room.
Wage + burden
plus recruiting and cover
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Recruiting, payroll, training and cover when they are out.
The status quo
Doing it yourself
Genuinely fine while the volume is small. It stops being fine at exactly the point you stop noticing.
Your hour
and your evenings
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
All of it.
Project marketplace
A freelancer or marketplace
Better for a defined project with an end date, where you do not need the same person next month.
Hourly
plus your sourcing time
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Sourcing, vetting, managing and replacing.
Direct, unmanaged
Hiring offshore yourself
Cheapest per hour if you already run international payroll and have time to recruit, train and cover a leaver.
Wage only
plus your time
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Recruiting, vetting, payroll, equipment and replacement.

Best for: a local hire when presence is the point; a freelancer for a defined project; a recruiter when you will own employment; direct offshore if you already run international payroll. Cost comparisons should account for full employer cost, not wage alone.

In his words

An owner who stopped being the estimating desk.

Superior Fence and Rail
Tim Rogers
Owner · Birmingham
Watch the film
I would say definitely give it a try. There is nothing to lose and a lot to gain.
Estimates out the same day
Every quote followed up
CRM finally current
Tim RogersOwner · BirminghamSeat filledOffice Assistant
Office AssistantSales Support & EstimatingVirtual reception
What $2,083 includes

Everything around the person.

The remote professional is one component. The system around them is what makes it work.

Role ROI Map and scorecard
The seat, the work that transfers and 3–5 weekly measurables, before anyone is hired.
Recruiting and structured vetting
Sourced and screened against your scorecard. Candidates, not a resume pile.
Matching and interviews
You interview and choose your own person. No per-interview fee, and billing starts only after you select.
Custom onboarding and SOP starter
A 30-day plan with tools, access and a manager cadence so the hire lands.
Payroll and payment administration
No second payroll, no contractor paperwork, no compliance workflow on your desk.
Equipment and remote infrastructure
Approved workstation standards and a support process when something breaks.
Weekly QA, coaching and account support
A cadence, an escalation path and a real person after placement.
Replacement support and 30-day guarantee
If it is not right, we recruit a replacement. The agreement carries the exact terms.
The Full-Time Scaler Seat
Launch offerFall onboarding window
$1,000your first monthBacked by the 30-day money-back guarantee.
Then $2,083 a month, flat — $25,000 a year for one dedicated 40-hour seat, the same price for every role.
Interview before you pay
Billing begins after you select
No recruiting or placement fee
Replacement support included
Takes about 60 seconds. No form to fill out.
FAQ

Answered questions.

Everything you might want to know, up front.

That is usually a role problem rather than a person problem — the work was never defined, so it never transferred. The Role ROI Map exists for exactly this: the seat, the tasks that move and the weekly measurables, agreed before anyone is hired.

A Scaler, not a freelancer
Full time, inside your business, with the system around them handled.
Build my free role plan

Tell us what is slowing your business down.

A few taps and we will name the first seat worth filling, what it should own, and how the full cost compares. No form to fill out, nothing billed until you select your Scaler.

No recruiting fees, ever
No per-interview fee
30-day satisfaction guarantee
A real person replies within minutes in business hours
Your free Role ROI Map
Step 1 of 5 · about 60 seconds
What is taking most of your week?

Pick the one that stings most.