Books closed
on time
For owners deciding on old numbers
Interviewed, tested and reference checked before you see them
In two weeks

The close slips, the AR ages, and you find out late

One dedicated full-time professional owning the bookkeeping, the reconciliations, AR and AP, and the reporting — so the numbers arrive before you ask for them. Recruited, paid and supported by us.

Meet candidates before you payLaunch offerFirst month $1,000· then $2,083/mo
The seat
Bookkeeping & Accounting Support
Categorisation kept current, not caught up
Reconciliations every month
AR chased and AP scheduled
Reporting ready without you asking
No recruiting feeNo per-interview feeBilling starts after you select30-day satisfaction guaranteeYour hours and timezoneReplacement support includedOne flat price for every rolePayroll and equipment handledWeekly check-ins and coachingYou interview and chooseNo recruiting feeNo per-interview feeBilling starts after you select30-day satisfaction guaranteeYour hours and timezoneReplacement support includedOne flat price for every rolePayroll and equipment handledWeekly check-ins and coachingYou interview and choose
What the drag is costing

Late books and aged AR have a price. Put your own numbers in.

These are your assumptions, not our claim. Change any of them and the rest follow. We do not state a universal saving — the figure that matters is the one your own books produce.

Your business
What that works out to
Senior time a month$3,118
Cost of carrying that AR$263
Days late to a decision30
Senior time a year$37,440
Cost a year$40,596

Cash arriving late is cash you have already earned. The membership is $2,083 a month.

The whole system, not just the person

SCALER

A Scaler is one professional selected to own a defined seat in your business, full time, with recruiting, payroll, equipment, coaching and replacement support around them. A freelancer completes work. A Scaler owns an outcome.

Full time
Yours alone, in your hours
~14 days
To a shortlist
$0
Until you choose
Interviewed, tested and reference checked
Trained on your tools before day one
Works your hours and your timezone
Weekly check-ins and coaching from us
Payroll, equipment and connectivity handled
Replacement support if it is ever needed
See the candidates first
Meet candidates before you pay

This is what you see before you spend a dollar.

A live preview of the candidate pool your team reviews. Intro video, resume, why we picked them. One person per screen.

app.scalesource.com/pool · Bookkeeping & Accounting Support · 1 of 4
Our first choice
Paulina Guzmán
Bookkeeping & Accounting · Querétaro, Mexico
Why we picked Paulina for you

Seven years keeping books current rather than catching them up, and she took a client’s close from six weeks to day ten.

What Paulina brings
Categorisation kept currentBank and card reconciliationsMonth-end close on a scheduleBooks your accountant does not rebuild
Skills and software
QuickBooks OnlineXeroExcel, advancedBill.comExpensify
Can start within two weeks·Spanish, native · English, C1
Intro video2:18
Resume
Contadores Querétaro2018 — now
Senior Bookkeeper
Servicios Fiscales MX2015 — 2018
Bookkeeper
Five taps. No form, no fee.

Illustrative profiles. Real pools show real people, with private details protected until you interview.

The problem

Your business should not depend on you doing every recurring task.

Every call you answer, invoice you chase, estimate you prepare or schedule you fix is work that did not need the owner. It is important enough to give a real owner and a scorecard.

A seat, not a task.

A freelancer completes work. A Scaler is selected to own a defined role inside your business, full-time, with a system around the relationship.

The seats that fix it

You are deciding on numbers that are six weeks old.

Nobody notices the close slipping until a decision has to be made without it. These seats own the categorisation, the reconciliations and the chasing, so the reporting is current rather than reconstructed.

Bookkeeping & Accounting Support
Daily categorisation rather than a quarterly catch-up
Bank and card reconciliations
Month-end close on a schedule
Clean books your accountant does not have to rebuild
Days to closeCategorisation backlog
AR and AP Support
Invoices out on time, every time
Ageing chased before it becomes a write-off
Supplier bills scheduled and paid
Disputes and queries handled
AR over 60 daysDays sales outstanding
Administrative Support
Documentation and filing that is actually findable
Data entry that is not done by a senior person
Vendor and contract admin
The clerical work absorbing expensive time
Senior hours returnedBacklog cleared
Data and Reporting Support
The weekly and monthly reporting pack
Numbers pulled together without chasing
Dashboards kept current
Ad-hoc analysis when a decision needs it
Reporting on timeDecisions on current numbers
How it works

Four steps. You own one of them.

We do not send a resume pile and disappear. The relationship begins when your Scaler starts.

01Together
Define the role

A free Role ROI Map: the seat, the work that transfers, and 3–5 weekly measurables, before anyone is hired.

02We do
Meet matched candidates

We recruit and screen against your scorecard. You interview and choose your own person. No per-interview fee.

03You do
Choose your Scaler

You pick the person. Billing starts here, not before.

04We do
Onboard with support

A 30-day plan, weekly check-ins, coaching, payroll, equipment and replacement support if it is ever needed.

Timing, honestly: role definition immediately, recruiting starts right after our call, and candidates as soon as they are qualified. A 30-day onboarding plan is included. Specialty roles take longer and we will tell you that upfront rather than promise a date.
An honest comparison

Your accountant is not the problem. They are not meant to be your bookkeeper.

ScaleSource is not always the right answer. Use your accountant for the return, the advice and the compliance. Use software when the volume is genuinely small. Use a local hire when someone must be on site with the paperwork. Use us when the day-to-day needs an owner so that the close stops slipping.

The managed seat
ScaleSource
Day-to-day books and reporting that need an owner so the close stops slipping.
$2,083
per month, flat, all in
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Managing the person, the same as any team member.
On your payroll
A local bookkeeper
Better when someone must handle physical paperwork on site, or when local statutory filing is the bulk of the work.
Wage + burden
plus recruiting and cover
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Recruiting, payroll, training and cover when they are out.
Compliance and advice
Your accountant
The right people for the return, the advice and the compliance. They are not meant to be doing your weekly categorisation, and it is expensive when they are.
Hourly or retainer
at professional rates
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
The filing, not the day-to-day.
Project marketplace
A freelancer or marketplace
Better for a defined project with an end date, where you do not need the same person next month.
Hourly
plus your sourcing time
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Sourcing, vetting, managing and replacing.
Direct, unmanaged
Hiring offshore yourself
Cheapest per hour if you already run international payroll and have time to recruit, train and cover a leaver.
Wage only
plus your time
Dedicated full time to you
Recruiting and vetting done for you
Interview before any payment
No recruiting or placement fee
Payroll and payment administration
Equipment and remote infrastructure
Coaching and weekly account support
Replacement support included
You still own
Recruiting, vetting, payroll, equipment and replacement.

Best for: your accountant for compliance and advice; software alone when volume is small; a local hire when physical paperwork is the point; direct offshore if you already run international payroll. Cost comparisons should account for full employer cost, not wage alone.

In her words

A team that stopped chasing its own reporting.

Bungii
Chelsea Bosak
Director of People Strategy · Overland Park, KS
Watch the film
It became clear that there was a much higher level of professionalism and attention given to really understanding the needs of the relationship, not just taking a resource and putting it against a need they had done before, but really learning our business.
Inbox and calendar owned
Month-end closed on time
Reporting ready without chasing
Chelsea BosakDirector of People Strategy · Overland Park, KSSeat filledLogistics Coordinator
Executive AssistantBookkeepingReporting support
What $2,083 includes

Everything around the person.

The remote professional is one component. The system around them is what makes it work.

Role ROI Map and scorecard
The seat, the work that transfers and 3–5 weekly measurables, before anyone is hired.
Recruiting and structured vetting
Sourced and screened against your scorecard. Candidates, not a resume pile.
Matching and interviews
You interview and choose your own person. No per-interview fee, and billing starts only after you select.
Custom onboarding and SOP starter
A 30-day plan with tools, access and a manager cadence so the hire lands.
Payroll and payment administration
No second payroll, no contractor paperwork, no compliance workflow on your desk.
Equipment and remote infrastructure
Approved workstation standards and a support process when something breaks.
Weekly QA, coaching and account support
A cadence, an escalation path and a real person after placement.
Replacement support and 30-day guarantee
If it is not right, we recruit a replacement. The agreement carries the exact terms.
The Full-Time Scaler Seat
Launch offerFall onboarding window
$1,000your first monthBacked by the 30-day money-back guarantee.
Then $2,083 a month, flat — $25,000 a year for one dedicated 40-hour seat, the same price for every role.
Interview before you pay
Billing begins after you select
No recruiting or placement fee
Replacement support included
Takes about 60 seconds. No form to fill out.
FAQ

Answered questions.

Everything you might want to know, up front.

They do the return, the advice and the compliance, and they should. What usually slips is the weekly work between those — categorisation, reconciliation, chasing AR. That is the seat, and it makes your accountant cheaper rather than redundant.

A Scaler, not a freelancer
Full time, inside your business, with the system around them handled.
Build my free role plan

Tell us what is slowing your business down.

A few taps and we will name the first seat worth filling, what it should own, and how the full cost compares. No form to fill out, nothing billed until you select your Scaler.

No recruiting fees, ever
No per-interview fee
30-day satisfaction guarantee
A real person replies within minutes in business hours
Your free Role ROI Map
Step 1 of 5 · about 60 seconds
What is slipping most?

Pick the one that stings most.